Careers at Evident

Operations Associate

Job Description

Job Title

Operations Associate

Department

Operations

Reports to

COO

Supervises

None

 

Why Join Evident?

Evident is the first and only agency in the Philippines dedicated to purpose marketing. We play to win, and deliver transformative and purposeful campaigns to our client stakeholders. We believe in productive fun. Find out how we can strategize together at http://evident.ph/

As a member of Team Evident, you’ll get to have:

  • Work-from-home setup
  • High impact projects
  • Diverse and collaborative team
  • Generous leave benefits
  • Health insurance
  • Flexitime

Remote Work:
This position is Work From Home until a time at which it is safe for everyone to return to an in-office working model. We’re looking to speak to candidates who plan to be in Metro Manila long-term.

About the Role

As Operations Associate (OA), he/she is an extension of the CEO and COO, and the purpose of the job is to make them better, faster, stronger and more effective leaders by creating capacity for them to focus on the most important things. As OA, you will be exposed to an extremely wide range of responsibilities. You will lead special projects, participate in selected external meetings with clients and partners, conduct research, lead new initiatives and manage schedules.

The best person for this role is an individual that sees that there is no ceiling to what they can accomplish and learn in this role. The right individual for this job is highly ambitious in his/her pursuit of growth and achieving excellence. They know that their ability to grow and take on more responsibility will result in more opportunities for growth and greater responsibility.

Responsibilities include but are not limited to:

  • Manage the CEO’s and COO’s workflows and priorities by managing their schedules and anticipating steps ahead.
  • Prepare for and follow up on internal and external meetings. When needed, participating directly in external meetings and following up with the relevant parties.
  • Provide members of the Management Committee leverage in moving projects forward by assisting with information gathering, communicating with different parties, developing and monitoring plans, keeping track of responsibilities, creating presentations and so on.
  • Be able to lead and manage multiple projects simultaneously and follow through on issues in a timely manner. Projects include those concerning capacity planning and process improvement.
  • Manage other special projects assigned by the CEO or COO.
  • Proactively identify ways to improve the efficiency and efficacy of the leadership team.
  • Anticipate needs from the team and identify opportunities to create processes and systems to streamline office flow.

Minimum Qualifications

This position requires the applicant to be interested in the structure and process of communications as well as interest in public affairs. Ambition, integrity, trust, and confidentiality are essential values.

Key Competencies

  • Organizational and planning skills
  • Communication skills
  • Information gathering and monitoring skills
  • Problem analysis and problem-solving skills
  • Judgment and decision-making ability
  • Initiative
  • Confidentiality
  • Team player
  • Attention to detail and accuracy
  • Adaptability

Key Attributes

  • You are known for your integrity. You always choose to make the right decision versus the easy decision. You know what information is sensitive, and you will protect it accordingly. You take your reputation very seriously.
  • You have excellent judgment. You have the rare combination of being able to make quick decisions with your gut and measured decisions with your head. You can pull on your strong analytical abilities or your instincts at the right times to make the right judgment call.
  • You have a positive, rolls-up-your-sleeves mindset and are willing to take on “lower-level” and “higher level” work based on what needs to be done.
  • You take ownership. You constantly seek opportunities to optimize processes and improve efficiency. You’re communicative and comfortable working with and through a range of different people and building relationships quickly.
  • You are resilient and flexible. You seek out direct feedback and see every challenge as an opportunity to grow.
  • You are thoughtful and intentional. You always think steps ahead. Before asking questions, you prepare your own answers, even if they are just first draft thoughts.
  • You are resourceful and practical. You are able to take different kinds of input, quickly and effectively sort out action plans.
  • You are an effective communicator. You are an exceptional communicator in every sense of the word. You are an especially astute listener and you pick up subtle cues that others may miss. You are effective in your spoken and written communication. You can be diplomatic, firm, gentle, and even pushy when you need to be to accomplish the goal.
  • You are empathetic and a keen people reader. You have a knack for reading people. You have a keen sense of people’s motivations and you understand how to influence their behavior.
  • You are incredibly mature and even-keeled. You are wise beyond your years and can handle the most stressful situations with grace. In an emergency, you are the calmest individual in the room and can think with your head on straight.
  • You are detail oriented and conscientious. You cringe at typos, and you are the first to identify a formatting error. You obsess about the details (in a healthy way).

What’s Next?

For interested applicants, please send a copy of your comprehensive CV and cover letter to hiring@evident.ph