Job Description

Overview

Evident Integrated Marketing & PR is looking for a highly capable team member based in Cotabato City who can lead the field coordination, planning and communication initiatives for a 7-month engagement with the Ministry of Trade, Investments and Tourism of the BARMM.

The Lead Field Coordinator/Project Manager will be responsible for working with the Cotabato-based project team, and will organize and oversee implementation of specific activities for the project. Through close collaboration with Evident’s Director for Advocacy Communications (Overall Project Lead), they will be backstopped by Evident’s communications team operationally and technically. The Lead Field Coordinator will conduct day-to-day interface with the MTIT’s internal communications and core project team on project progress and regular information dissemination, and ensure the accuracy, timeliness, and appropriateness of the project’s output in the BARMM context. 

Duties and Responsibilities

The Key Functions will include the following:

• Strategic and Programmatic Management
• Mentoring, Coordination and Working Relationships
• Progress Reporting

Key Function 1: Strategic and Programmatic Management

Expected Result: Be the lead responsible for the successful delivery of expected outputs, cultivate productive relationships with the MTIT, and co-create relevant, accurate, and context-appropriate training modules with Evident and ensure seamless alignment with the Cotabato field team on engagement expectations. 

Tasks and Duties

1. Oversee and manage the implementation of specific deliverables (i.e. workshops, module development) in Cotabato City
2. Provides day-to-day and weekly project reporting and coordination, through meetings, with the MTIT project team
3. Provide strategic advisory on the engagement outputs and assist in distilling all information gathered in the consultations and workshop sessions, specifically to ensure that the training modules and communication plan is appropriately contextualized for the BARMM’s needs; specifically in relation to its historical and cultural contexts and sensitivities
4. Monitor implementation of program and logistics tasks by the Project Assistant (ex. securing a venue for workshops and consultations, etc.)
5. Maintain frequent communication with Evident’s Director for Advocacy Communications (DAC) and Senior Project Manager (SPM) through daily communication and submission of weekly progress reports
6. Attend and assist ground facilitation of consultation and planning workshops, which will be a combination of virtual/remote facilitation and physical/real-time attendance
7. Conducts reviews and recommendations of activity and deliverables documentation and ensures accuracy of all information documented, and translated, where applicable.
8. Coordinate with SPM on any overhead or administrative needs or concerns as they arise

Key Function 2: Coordination, Working Relationships and Representation

Expected Result: Contribute to a positive and seamless engagement with key internal and external stakeholders. Cultivate positive working relationships through mentoring and collaboration with the offices of the MTIT.

Tasks and Duties

1. Represent Evident on-ground to the MTIT during physical meetings and field coordination, and work closely with them
2. Develop strong collaborative relationships with Evident, MTIT and The Asia Foundation to ensure good accountability on expected deliverables
3. Contribute to the creation of a positive engagement through the embodiment of Evident’s code of conduct, ethics, values, and standpoint to both internal and external stakeholders

Key Function 3: Security and Reporting

Expected Result: Ensure the accurate and proper documentation and reporting of all activities

Tasks and Duties

1. Forecast and report any security considerations during the engagement (planning and implementation)
2. Ensure application and compliance to security and health protocols and policies
3. Send copies of key documents to Evident and ensure back-up of all documentation/reporting
4. Ensure confidentiality and care for sensitive information disclosed, where applicable
5. Identify and report any risks identified over the course of the project 
6. Review of reports, meeting minutes or contact reports

Other duties as assigned

The duties and responsibilities listed above are representative of the nature and level of work assigned, but not necessarily all inclusive.

Qualifications

• Bachelor’s degree in communications, development, sociology, or political science and other relevant fields
• Five years experience leading similar work or projects, particularly in the BARMM is ideal but not required. Other applicants will be considered depending on amount of relevant experience
• Based in, or is willing to be relocated to Cotabato City
• Applicant will be using their own computer/laptop
• The engagement is a mix of remote work and field work/meetings, subject to strict compliance to minimum health standards prescribed by the Department of Health under GCQ, MGCQ, MECQ, and ECQ (depending on the changing health landscape over the engagement due to COVID-19)

Functional Competencies

• Excellent knowledge of the historical and cultural nuances of communication initiatives in the BARMM and deep understanding of the tourism, trade and investment objectives and considerations or issues in the region
• Knowledge of building local partnerships and community engagement 
• Excellent knowledge of project/program cycle management
• Demonstrates strong management and coordination skills
• Can build strong relationships with the MTIT
• Outcomes-focused, thinks of the long-term impacts of the engagement
• Responds positively to feedback
• Demonstrates ability to manage complexities
• Must adhere to Evident’s child protection policy

What’s Next?

For interested applicants, please send a copy of your comprehensive CV and cover letter to hiring@evident.ph