Careers at Evident

Finance Supervisor

Job Description

Job TitleFinance Supervisor
DepartmentOperations
Reports toFinance Manager
SupervisesAccountant and Junior Accountant

Why Join Evident?

Evident is the first and only agency in the Philippines dedicated to purpose marketing. We play to win, and deliver transformative and purposeful campaigns to our client stakeholders. We believe in productive fun. Find out how we can strategize together at http://evident.ph/

As a member of Team Evident, you’ll get to have:

  • Work-from-home setup, but reports onsite as need
  • High impact projects
  • Diverse and collaborative team
  • Generous leave benefits
  • Health insurance
  • Flexitime
 

Onsite as Needed:

This position is Work From Home but reports to office as needed.

 

Duties and Responsibilities

Financial Accounting and Reporting

  • Ensures that all statutory requirements of the organization are met including Withholding Payments, Income Tax, VAT, and other requirements
  • Assist in all supporting information for the annual audit and regular tax form preparation as necessary
  • Document and maintain complete and accurate supporting information for all financial transactions
  • Reconcile bank and investment accounts
  • Review monthly results and implement monthly variance reporting
  • Ensures the bookkeeping function including maintenance of the general ledger, accounts payable, and accounts receivable
  • Assist in managing the cash flow and prepare cash flow forecasts in accordance with policy
  • Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate
  • Oversee the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and payroll
  • Assist in developing and in implementing policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation

Payables

  • Review vendor invoices and verify the accuracy of charges
  • Process payments by preparing payment vouchers/checks
  • Prioritize release of payments to vendors according to cash discount potential and payment terms
  • Audit and process credit card payments
  • Communicate with vendors on payments and payable inquiries
  • Reconcile vendor statements as necessary to ensure completeness of records

Receivables

  • Manage account reconciliations and collections
  • Ensure that all invoices/statement of accounts are submitted to the client in a timely manner and conduct necessary follow-up to ensure prompt payment in line with the agreed payment terms
  • Prepare official receipts, monitor aging accounts receivables, and ensure timely collection
  • Monitor and review past due accounts and contact clients for collection in coordination with the Project Manager

 

Payroll preparation and administration

  • Ensures correct processing and submission of statutory and benefits remittances on time
  • Ensures timely recording of allowances subject to liquidation

 

Client billing

  • Maintain financial records for client projects in a manner that facilitates management reports
  • Assist in final checking of Cost Estimates proposed by the Accounts team for their Client Scope of Work
  • Ensure that accurate and timely invoices and billing statements are prepared in accordance with client agreements
  • Assist in accurate and timely reporting on the financial activity of clients and client projects as requested

Information Technology

  • Evaluate the need for new technology to meet the organization’s financial data processing, control, and reporting requirements, when necessary
  • Advise on appropriate technology that meets the organization’s information requirements and financial resources, when necessary

People Management

  • Providing assistance, guidance, and coaching support to team members as needed
  • Providing fair, constructive, and timely feedback towards performance expectations and goals of team members

Office administration

  • Oversee the management of all leases, contracts and other financial commitments

What’s Next?

For interested applicants, please send a copy of your comprehensive CV and cover letter to hiring@evident.ph