Accountant

Payables

• Review vendor invoices and verify the accuracy of charges
• Process payments by preparing payment vouchers/checks
• Prioritize release of payments to vendors according to cash discount potential and payment terms
• Audit and process credit card payments
• Communicate with vendors on payments and payable inquiries
• Reconcile vendor statements as necessary to ensure completeness of records

Receivables

• Manage account reconciliations and collections
• Ensure that all invoices/statement of accounts are submitted to the client in a timely manner and conduct necessary follow-up to ensure prompt payment in line with the agreed payment terms
• Prepare official receipts, monitor aging accounts receivables, and ensure timely collection
• Monitor and review past due accounts and contact clients for collection in coordination with the Project Manager

Disbursements

• Ensure proper handling and safekeeping of petty cash fund and other revolving funds
• Provide timely and accurate preparation of fund replenishments
• Issue and record all official receipts and related documents
• Process cash advances and reimbursements
• Monitor unliquidated cash advances

Other tasks

• Coordinate with third-party accounting firm for bank reconciliations and tax-related matters
• Coordinate with employees regarding out-of-pocket expenses and reimbursable
• Send out Credit Card Expense Reports and review them for accuracy and receipt compliance
• Assist in payroll processing
• Perform ad-hoc reporting and analysis as necessary
• All other related tasks, duties and special projects that may be assigned from time to time as directed by immediate supervisor, including any changes or deviation from the job profile.